Are Staff Handbooks Mandatory?

Getting your paperwork in order

There is no legal requirement across England and Wales for Employers to have a staff handbook. It is however,  considered best practice for employers to have a handbook available for all staff to access, which provides clear guidance in the form of  a number of different policies and procedures that are usually tailored to the employer’s business environment and expectations.

There are, however, some policies that are typically found in a handbook which are mandated by law, such as a disciplinary procedure, grievance procedure and a health and safety policy (for employers with five or more staff) and equal opportunities policies.

Protection for your business

Having clearly defined policies and procedures can protect a business from any potential legal claims of discrimination or constructive dismissal.  It can ensure a legally compliant and structured work environment and can mitigate risks related to employee conduct and whistleblowing.

The benefits of a handbook

By setting out clear expectations for employees and management in a handbook, it can assist in reducing disputes and employees are well-informed of their rights, responsibilities and the expected code of conduct.  The employee onboarding process can also be smoother and more efficient.

A handbook helps to ensure that policies are applied consistently across all employees and departments, ensuring fairness and equality.

It shows that a company is committed to meeting legal and ethical standards.

Key considerations

• Employees should have easy access to the handbook whether it is in printed format or accessible via electronic means.
• Handbooks should be regularly reviewed and updated to reflect any changes to company policy or employment law regulations.

We can assist in creating, reviewing or updating your staff handbook and offer a free initial callback with one of our specialist Solicitors. Please contact our office on  01983 897003.